Data Protection Policy

We are pleased that you have visited this website. To continue to improve the attractiveness of our website, we continually optimize the site’s functions and services. In doing so, security is a priority for us. You trust us with your personal data when you use our website. We know that this trust is to be valued. That’s why we handle your data with special care.

In the following, we will inform you about how your personal data are collected when you use our website. Personal data means all data that personally relate to you, e.g., name, address, e-mail address(es), user behavior. We have taken extensive technical and operational precautions to protect your data against accidental or intentional manipulation, loss, destruction, or access by unauthorized persons. Our security procedures are reviewed regularly and adapted to take technological progress into account.

When processing your data, your interests that require protection are always taken into account in accordance with the legal requirements. Our privacy policy is designed to meet the requirements of the EU General Data Protection Regulation (GDPR) and the Swiss Data Protection Act. However, whether and to what extent these laws are applicable depends on the individual case.

1 Responsible for data processing

Hogrefe AG, Länggass-Strasse 76, 3012 Bern, Switzerland, is responsible under data protection law for the data processing activities of Hogrefe AG described in this data protection declaration, unless otherwise communicated in individual cases.

You can contact us for your data protection concerns and to exercise your rights pursuant to Section 2 as follows:

Hogrefe AG,
Länggass-Strasse 76
3012 Bern, Schweiz
+ 41 31 300 45 00
datenschutz@hogrefe.ch

2 Your rights

In certain circumstances, applicable data protection law grants you the right to object to the processing of your data, in particular that for direct marketing purposes, profiling for direct marketing purposes and other legitimate interests in processing.

To help you control the processing of your personal data, you also have the following rights in the context of our data processing, depending on the applicable data protection law:

• The right to request information from us as to whether and what data we are processing about you;
• The right to have us correct data if it is inaccurate;
• the right to request that we delete data;
• the right to request that we provide certain personal data in a commonly used electronic format or transfer it to another controller;
• the right to withdraw consent, insofar as our processing is based on your consent;
• the right to obtain, on request, further information necessary for the exercise of these rights;
• The right to express your point of view in the case of automated individual decisions and to request that the decision be reviewed by a natural person.

If you wish to exercise any of the above rights against us, please contact us in written form, unless otherwise stated or agreed, by email; you will find our contact details in section 1. In order for us to exclude abuse, we must identify you (e.g. with a copy of your ID card, unless otherwise possible).

You also have these rights with respect to other entities that work with us on their own responsibility - please contact them directly if you wish to exercise rights in the context of their processing.

Please note that conditions, exceptions or restrictions apply to these rights under applicable data protection law (e.g. to protect third parties or trade secrets). We will inform you accordingly if necessary.

If you do not agree with our handling of your rights or data protection, please let us know. In particular, if you are located in the EEA, the United Kingdom or Switzerland, you also have the right to complain to the data protection supervisory authority in your country.

3 Collecting personal data when you visit our website

When simply using the website for informational purposes, i.e., if you don’t register or send us information in another way, we only collect personal data that your browser sends to our server. If you want to view our website, we collect the following data that are required for technical reasons in order for us to display our website and guarantee its stability and safety:

IP address, date and time of request, time zone difference to Greenwich Mean Time (GMT), content of the request (specific page), access status/HTTP status code, respective volume of data transmitted, website that the request has come from, browser, operating system, and the interface, language, and version of browser software.

These data cannot be used by us to identify the individual user. This information is only evaluated by us in an anonymized way for statistical purposes.

4 Contacting us by e-mail or via the contact form

When you contact us by e-mail or via the contact form, we store data you have shared to respond to your question or issue. If we ask for information via our contact form that is not required in order for you to get in touch, we mark this as optional. This information is used to clearly define your request and to improve how your concern is processed. This information is explicitly provided on a voluntary basis and with your consent. If this information relates to channels of communication (for example, e-mail address, phone number), you are also agreeing that we may contact you via these channels of communication where necessary in order to respond to your concern. You can of course withdraw this consent with future effect at any time.

We delete such data when they no longer need to be saved, or we restrict their processing if legal retention periods apply.

5 Use of the job portal

The job portal on our website can be used with or without registration.

5.1  Use without registration

For use without registration, we have set up our so-called JobAgent for you. This system records and saves your search behaviour and search criteria in order to send you appropriate job advertisements by email.

We use the so-called double opt-in process for registration for these JobAgent emails. This means that, once you have provided us with your email address, we send you a confirmation email to that email address in which we ask you to confirm that you want us to send the JobAgent emails. If you do not confirm within 24 hours, your registration is deleted automatically. If you confirm your request on receipt of the JobAgent email, we store your email address until you cancel the JobAgent emails. Storing this information serves the sole purpose of allowing us to send you emails from our JobAgent system with new job advertisements that are suitable for you. In addition, we store your IP addresses and the times when you register and when you confirm, in order to prevent misuse of your personal data.

You can withdraw your consent to receive the JobAgent emails at any time. You can cancel by clicking on the link provided in every email, by sending an email (to info@psychjob.ch) or by notifying the responsible for data processing. The data you provide will not be passed on to third parties.

We wish to point out that, in the process of sending the JobAgent emails, we evaluate your user behaviour. For the purpose of this evaluation, the emails sent include so-called web beacons, also known as tracking pixels. These are one-pixel image files that link to our website and thus enable us to evaluate your user behaviour. This is done by surveying web beacons that are associated with your email address and with an individual ID. The links in the JobAgent emails also contain these.
With the data acquired in this way, we create a user profile so that we can provide you with JobAgent emails that are tailored to your interests. In doing so we record when you read your emails and which links in them you click on, and from this we draw conclusions about your personal interests. We link this data with actions you carry out on our website.

We save the information collected in this way on a server in Germany. You can object to this tracking at any time by clicking on the separate link provided in every email or by notifying us using any of the contact methods mentioned above. Tracking of this sort is also impossible if you have deactivated images as the default in your email programme. In this case, however, the JobAgent email will not be displayed to you completely and you may not be able to use all of the functions. If you activate the images manually, the tracking described above will take place.

5.2  Use with registration

Alternatively, you can also register on our job portal and create a personal PsychJOB profile. In the first stage of registration, in which a “Login profile” is created for you, we collect and store the following data about you:

• First name
• Surname
• Account type
• Email
• Password

After this first stage of registration, you are given personal, password-protected access details and you can view and manage the data you have saved. On completion of this registration stage, you are also registered to receive the JobAgent emails. The information that you provide at the first and second stage of registration is combined with the JobAgent information so that we can make tailor-made suggestions concerning job adverts.

We also use the so-called double opt-in process during registration. Likewise, when you are registered you can withdraw your consent to receive the JobAgent emails at any time. You can cancel by clicking on the link provided in every email, by sending an email (to info@psychjob.ch) or by notifying the responsible for data processing. The data you provide will not be passed on to third parties.

We wish to point out that, in the process of sending the JobAgent emails, we evaluate your user behaviour. For the purpose of this evaluation, the emails sent include so-called web beacons, also known as tracking pixels. These are one-pixel image files that link to our website and thus enable use to evaluate your user behaviour. This is done by surveying web beacons that are associated with your email address and with an individual ID. The links in the JobAgent emails also contain these.

With the data acquired in this way, we create a user profile so that we can provide you with JobAgent emails that are tailored to your interests. In doing so we record when you read your emails and which links in them you click on, and from this we draw conclusions about your personal interests. We link this data with actions you carry out on our website.

We save the information collected in this way on a server in Germany. You can object to this tracking at any time by clicking on the separate link provided in every email or by notifying us using any of the contact methods mentioned above. Tracking of this sort is also impossible if you have deactivated images as the default in your email programme. In this case, however, the JobAgent email will not be displayed to you completely and you may not be able to use all of the functions. If you activate the images manually, the tracking described above will take place. The legal basis for this is your consent, and our legitimate interest to send you interest-based job offers.

At the second stage of registration, an “applicant profile” is created for you. This is required for an application process through our portal. In order to create this profile for you, we also collect the following data:

• First name
• Surname
• Place of residence
• Preferred job title
• Professional field
• Type of employment required (e.g. full time, part time, etc.)
• Current career status (e.g. actively looking for a job, in training, etc.)

In addition to this mandatory information for complete registration, other information can be provided voluntarily. This also includes the option to upload an application photo and to integrate it into your PsychJOB profile. The fields with mandatory information are marked accordingly. The legal basis for this is our contract, and your consent.

You can also provide us with all of the information required for a complete PsychJOB profile or that you want to give us voluntarily by uploading your application documents. The uploaded documents are sent for evaluation via a secure https call to Textkernel (Nieuwendammerkade 28A17, Amsterdam, Noord-Holland 1022 AB, Netherlands), where they are parsed and sent back to us as an XML file. The Textkernel tool only extracts the following information and stores it temporarily on a server in Amsterdam:

• First name,
• Surname,
• Town/city,
• Country,
• Telephone number,
• Profile photo
• Gender,
• Date of birth,
• CV,
• Title,
• Academic title,
• Education,
• Professional experience,
• Language skills,
• Skills.

Following processing and return (in just a few seconds), the data is deleted automatically. For technical reasons, we cannot guarantee that the information in your documents will be transferred completely and accurately. We therefore ask you to check the data that has been recognised and transferred after it has been uploaded.

6 Data transfer

If you use our portal purely for information purposes, your data will not be transferred to third parties unless we are legally obliged to do so, data transfer is required to execute the contractual relationship, or you have previously given your express consent for transfer of your data.

Within your PsychJOB profile, you can decide whether your profile should be visible to potential employers or not.

If you choose the “visible” option, potential employers can find and view an anonymised, short profile of you. Your profile can also be suggested to potential employers in anonymised form via a so-called matching algorithm. The legal basis for this is your consent. You can revoke your consent at any time by deselecting the “visible” option.

Your anonymised short profile includes all of the information provided by you, apart from the following personal data: